Everything the office does, handled.
The diary, the operation and the money, run from one system your members and staff share.
The diary
Booking and scheduling for aircraft, instructors and rooms.
One live diary, no double bookings
Live availability, visible to every member from any device. Conflicts are blocked on every booking.
Calendar feeds
Bookings subscribe into Google, Apple and Outlook.
Booking restriction rules
Licence, ratings, medical, membership and recency, checked at the point of booking.
Cancellations refill themselves
A freed slot goes to the waiting list as a time-limited offer. Accept, decline or let it expire, and it cascades to the next member.
Instructor standby digests
Unmet demand is emailed to instructors, who open availability to fill it.
Holds and grounding
Hold an aircraft for maintenance or an instructor for illness. Ground the fleet or an instructor for the day.
Live display boards
Signed links for the clubhouse TV that refresh on their own.
Demand and utilisation heatmaps
See where the diary is full and where it is not.
The operation
Courses, instructors and the reports behind them.
Courses, from enrolment to graduation
Per-course pricing, course waiting lists with promotion, and course flying restricted to enrolled students.
The right instructor for every student
Courses match each student to their instructors, so nobody books the wrong one.
Packages and entitlements
Bundle flying, ground school and fees into one sellable package.
Reports and CSV exports
12 one-click exports with signed download links.
Xero sync
Charges and payments sync two ways with Xero.
Training records
Competency-based records and student progression, in build now.
The money
Charging, payments, statements and settlement.
Every flight priced the moment it lands
Completed flights are priced at your rates against the member. Record cash and transfers as they come in, and receipts, balances and monthly statements follow.
Part payments and gift vouchers
Take part payments, and accept gift vouchers at checkout.
Card payments online
Members pay by card online and in the pilot portal, and at a terminal on the front desk.
Block-hour accounts
Prepayment allowances with alerts before they run out.
Overdue balances chased
Automated dunning, pay-by-link and settle my balance.
Settled to your own bank
On your payout schedule, reconciled against every payment.
In more detail
On the flight plan
In build now. Talk to us if you want to help shape them.
Selling gift vouchers online
Voucher sales, tracking and self-service redemption, so a trial-lesson gift will be sold and managed online.
Training records
Competency-based digital training files that students, instructors and the office will all read from the same page.
Student progression
A clear, current view that will show where every student is against the syllabus.
Safety management
Occurrence reporting and safety management that will sit in the same system that runs your bookings and members.
A hangar full of features
- Instructor standby digests
- Booking confirmations and reminders
- In-person card terminals
- Prepayment and block-hour accounts
- Monthly statements with PDF
- Discount codes and automatic discounts
- Agreements and e-signatures
- Xero two-way sync
- LogTen Pro export
- Front desk checkout
- Check-in, late and no-show tracking
- Roles and permissions
- Full audit trail
See it running on your own fleet.
Book a demo and we will walk you through the diary, the money and the member portal with your aircraft and rates.