Membership plans, renewals and reminders.
Membership plans, renewal reminders and the list of who has lapsed sit in the same system as the diary. A member whose membership has run out cannot book an aircraft.
Renewals, agreements and medicals.
Held on every member's record.
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Step 1: Who has renewed
Every membership has a plan, a period and a status. Renewals are recorded against the member.
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Step 2: Who has signed the rules
Club rules and waivers are signed during onboarding, and Volanti records who signed which version.
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Step 3: Whose medical runs out next
Licences and medicals are held with their expiry dates, and the booking rules check them before anyone flies.
Plans, pro rata and an anchor date.
Set up your membership plans and their periods, then pick an anchor date. A member who joins halfway through the year pays pro rata up to the anchor, and from then on renews with everyone else. Renewal reminders are sent before the date.
- Annual, pro-rated and monthly billing
- New members pay pro rata up to the anchor date
- One renewal date for the whole club
- Renewal reminders sent automatically
Annual membership
Anchor date: 1 April
- First period Half the year, pro rata
- Renewal reminder Sent before 1 April
- Next period With everyone else
Members manage their own membership.
From the pilot portal, a member can cancel a membership or reactivate one they let lapse. They renew and pay there too.
- Cancel and reactivate from the pilot portal
- Renew and pay online
- Automatic membership billing
Lapsed members cannot book.
Membership is one of the booking rules. When a membership runs out, the diary stops taking that member's bookings until they renew.
Membership in the booking rules
Require a current membership to book any aircraft, or only some. The check happens at the point of booking.
Club rules signed at onboarding
Agreements and waivers are signed electronically when a member joins. The portal stays closed until every outstanding one is signed.
A document library with limits
Keep the operations manual, minutes and notices in one library, each restricted to the people who should see it.
User groups
Group members as juniors, life members or committee, then use those groups in booking rules and document access.
Expiry dates and reminders.
Each member's licence and medical are held on their record with an expiry date. Booking rules check them before a flight, and a reminder email goes out before either one expires.
- Licence and medical records with expiry checks
- Expiry reminder emails before either one runs out
- Currency enforced at the point of booking
Pilots upload their own licence and medical
Members will take a photo of a renewed licence or medical in the pilot portal, and the record will be updated from it once you approve it. Until then, an admin enters the details.
Help shape itInvitations and onboarding.
Invite a new member by email and Volanti walks them through onboarding: their details and the club rules to sign.
- Email invitations
- Guided onboarding
- Agreements signed on joining
- Next-of-kin records
Joiners, leavers and renewals on one screen.
The Clubhouse dashboard shows active members, new members against those who left, the renewals coming up, revenue for the last 30 days and the 12-month trend.
- Renewals approaching, listed before the date
- New and churned members over 12 months
- Memberships and members exported to CSV
- Roles and permissions for committee members
Clubhouse
Membership over the last 30 days
- Active members Live count
- New members 30 days
- Members who left 30 days
- Renewals approaching Listed
- Revenue 30 days
Each one charted over the last 12 months.
Set up your membership plans.
Load your plans and invite your members. Your first 30 days are free.